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Sydney City Council

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Records and archives management

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Boxes in this Series (4)

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Items in this series (2)

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Controlled series (2)

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Index to Deed Packets [Municipal Council of Sydney / City of Sydney]

Description

Unique IDAS-0213Start dateBetween 15th September 1905 and 31st December 1988Start date qualifiercircaFormatBinderShort descriptionThis series consists of two volumes (A-L and M-Z) of index sheets which provide access to the Registers of Deed Packets (AS-0050). The series covers 1905-1988.DescriptionThis series consists of two volumes (A-L and M-Z) of index sheets which provide access to the Registers of Deed Packets (AS-0050). The series covers 1905-1988.

The series was created by:
- Information Services (AG-0004) in the period 28/05/1984 to 31/12/1988
- Administration Department (AG-0003) in the period 29/06/1970 to 28/05/1984
- Town Clerks Department (AG-0040) in the period 15/09/1905 to 29/06/1970.

The index sheets are held in two-post binders with leather initial tags on the right-hand edge of the divider pages. The index is further sub-divided into initial and first consonant groups. Deeds are indexed according to the street address of the property concerned and are logged in chronological order in the appropriate alphabetical sub-division.

The index entry gives the address of the property, brief summary of the transaction (for example acquisition from (name of other party), lease of, acquisition of splay), document type, and the page reference in the register. It is necessary to go to the relevant page of the registers to get the actual deed packet number by which to retrieve it. No dates are given. Occasionally, where a document has been deposited in a deed packet, the entry will refer to the relevant correspondence file in AS-0034 or AS-0116.

The majority of entries refer to the single number sequence of deed packets which began in 1905, when the City Solicitor was asked ‘to advise as to titles of Council's properties and the cost of bringing the same under the provisions of the Real Property Act’ (Town Clerk's Report of 1905). To facilitate the process, an officer from the Land Titles Office was engaged to prepare a schedule and register of all the deeds and agreements held by the Town Clerk. The appointment of Mr Charles Ford was agreed to by Council on 15 September 1905. The Town Clerk was able to report the work as completed in his Annual Report for that year.

However, the alphanumeric sequence of deed packets is also indexed - in separate pages at the beginning of each sub-division. These pages have been ruled off to indicate that the sub-division is no longer used.
Relationship summaryRELATED TO: Records and archives management AY-0068 (15/09/1905 to 31/12/1988)LanguageEnglish (eng)

Box

CSA069316

CSA028213

CSA028212

CSA028191

Item

M - Z

A - L

Series

Registers of Deed Packets [Municipal Council of Sydney / City of Sydney]

Deed Packets I [Municipal Council of Sydney / City of Sydney]

Access

Public access statusOpen to public access

Identification and Arrangement

Source system ID213System of arrangementChronological within alphabetical groups

Digitisation

Digitisation statusNot digitised

Data Quality

Authenticity & integrityThese are the original Indexes to Deed Packets for the Municipal Council of Sydney / City of Sydney. The record has been held in the Council’s custody and has a high level of authenticity. Users should be aware that this is an historical record and the language used within the record was the language of the time it was captured, and may not reflect current community values or expectations.

Relationships

OrganisationSydney City CouncilCreating agenciesTown Clerk's DepartmentAdministration DepartmentInformation ServicesRelated activitiesRecords and archives management

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Index to Deed Packets [Municipal Council of Sydney / City of Sydney]