Item Type: Series

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Organisation

Sydney City Council

Related series

Indexes to Letters Received, 1854-1913

Creating agencies

Town Clerk's Department

Related activities

Records and archives management

Item

Items in this series (20)

Box

Boxes in this Series (11)

Series

Controlled series (6)

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This item is licenced for use under a Creative Commons Non Commercial, No Derivatives (CC BY-NC-ND 4.0 International) copyright license. It allows users to copy and share the item in any medium or format for non-commercial purposes, provided the item is not changed in any way, it is attributed to the City of Sydney and the author/creator (where known), and a copyright notice is included. Full licence terms are available from Creative Commons. No warranties or other rights are provided by the licence.

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Registers of Letters Received, 1853-1913

Description

Unique IDAS-0002Start dateBetween 27th December 1853 and 31st December 1913Start date qualifiercircaFormatVolume - Leather BoundShort descriptionThis series consists of registers of all letters received by Council from other organisations and persons, and from Council officers, 1853-1913. There are no registers predating 1853.DescriptionThis series contains the registers of all letters received by Council from other organisations and persons, as well as from Council officers such as the Inspector of Nuisances, the City Architect and the City Surveyor. They were created by the Town Clerk's Department (AG-0040) in the period 27/12/1853 to 31/12/1913.

There are no registers predating December 1853. The most likely explanation is that permanent registers were not created during that period, and reliance was instead placed solely on the letter indexes at the front of each bound letter book in Letters Received (AS-0026).

As each letter was received it was numbered with a single running number allocated from the register. This number was then written on the top right-hand corner of the letter. The top of the letter was also annotated with the date of receipt, the author of the letter, and a summary of the subject matter.

The letters were then indexed in Indexes to Letters Received (AS-0003), usually by the name of the writer.

From 1843 to 1899, most of the letters were pasted into Letter Books (AS-0026), and from 1900 to 1913 placed into manila folders in Town Clerk's Correspondence Folders (AS-0028).

However it was common practice prior to 1900 to place letters referring to the operation or functions of a particular committee with the papers of that committee. Therefore, some of the letters are with related business papers contained in the following series:
- Committee Reports (AS-0021)
- Reports of the Finance Committee (AS-0022)
- Reports of the Improvements Committee (AS-0023), and
- Reports of the Lighting Committee (AS-0024).

The Registers are annotated to show if the letter has been placed in the letter books in the series Letters Received (AS-0026) or with the relevant committee papers. For example, 'Fin Report 22 Vol 1' means that the letter has been placed in Reports of the Finance Committee, Volume 1 of that year, report number 22.

Letters Received from the Colonial Secretary for 1842 to 1859 were placed in the series Letters Received from the Colonial Secretary (AS-0025).
LanguageEnglish (eng)

Box

CSA046922

CSA046921

CSA046920

CSA046919

CSA046918

CSA046917

CSA046912

CSA046916

CSA046915

CSA046914

CSA046913

Series

Town Clerk's Correspondence Folders, 1899-1913

Letters Received, 1843-1899 [Municipal Council of Sydney]

Letters Received from the Colonial Secretary, 1842-1859

Reports of the Lighting Committee, 1857-1892

Reports of the Improvement Committee, 1843-1887 [Municipal Council of Sydney]

Indexes to Letters Received, 1854-1913

Access

Public access statusOpen to public access

Identification and Arrangement

Source system ID2System of arrangementChronological

Digitisation

Digitisation statusNot digitised

Data Quality

Authenticity & integrityThese are the original Registers of Letters Received by the Municipal Council of Sydney. The record has been held in the Council’s custody and has a high level of authenticity. Users should be aware that this is an historical record and the language used within the record was the language of the time it was captured, and may not reflect current community values or expectations.

Relationships

OrganisationSydney City CouncilRelated seriesIndexes to Letters Received, 1854-1913Creating agenciesTown Clerk's DepartmentRelated activitiesRecords and archives management

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Registers of Letters Received, 1853-1913