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Town Clerk's Correspondence Folders

Description

Unique IDAS-0028Start dateBetween 18th December 1899 and 31st December 1913Start date qualifierexactFormatRegistered FileShort descriptionThis series is an interim step between the former system of bound letter books, Letters Received (AS-0026) and Letters Sent (AS-0027), and the subsequent subject file format of Town Clerk's Correspondence Files (AS-0034). The folders exist for 1899-1913 only.DescriptionThis series is an interim step between the former system of bound letter books, Letters Received (AS-0026) and Letters Sent (AS-0027), and the subsequent subject file format of Town Clerk's Correspondence Files (AS-0034). The folders exist for 1899-1913 only.

This series was created by:
- Town Clerks Department AG-0040 (01/01/1900 to 31/12/1913)
- Sydney Municipal Library AG-0081 (28/09/1909 to 31/12/1913)
- Electricity Department AG-0084 (16/09/1902 to 31/12/1913)
- City Health Department (AG-0073) in the period 30/05/1900 to 31/12/1913
- Health Officer (AG-0095) in the period 01/01/1900 to 03/05/1900
- Inspector of Nuisances (AG-0075) in the period 01/01/1900 to 30/05/1900
- City Cleansing Department I (AG-0092) in the period 01/01/1900 to 31/12/1913
- City Surveyors Department (AG-0087) in the period 01/01/1900 to 31/12/1913
- City Architect and Building Surveyors Department I (AG-0078) in the period 01/01/1900 to 31/12/1913
- Corporation Assets and Stores Department (AG-0079) in the period 18/01/1900 to 31/12/1913
- Audit Department I (AG-0083) in the period 01/01/1900 to 31/12/1913
- City Treasury Department I (AG-0012) in the period 01/01/1900 to 31/12/1913
- City Solicitor (AG-0074) in the period 01/01/1900 to 31/12/1913.

This series was controlled by:
- Subject Index Cards to Town Clerks Correspondence Folders (AS-0723) in the period c. 01/01/1907 to by 31/12/1911 (All surviving record items in AS-0028 have been catalogued)
- Special Registrations Index (AS-0123) in the period c. 01/01/1900 to by 31/12/1913
- Indexes to Letters Received AS-0003 in the period 01/01/1900 to 31/12/1913, and
- Registers of Letters Received AS-0002 (01/01/1900 to 31/12/1913).

The folders mostly contain letters received by Council. This includes letters received from outside bodies (Government departments, private firms) and individuals, as well as letters received from the Mayor, Aldermen, and Council officers such as the City Surveyor. For example, in 1900 the City Building Surveyor wrote to Council about the Improvement Board and Alderman McElhone wrote to complain about the state of Sir John Young Crescent.

As each letter was received, it was registered in Registers of Letters Received (AS-0002), and given an annual single number. This number was not normally written on the letter itself, but on the cover of the folder. The letter was then indexed in Indexes to Letters Received (AS-0003), usually by the name of the author.

The letter was placed in a manila folder. The corner of the letter would be folded and then annotated with the action taken by Council in response to the letter. The folder cover was annotated with the letter number, date received, author of the letter, date the letter was written and a summary of the contents.

Some of the folders contain material related to the correspondence, such as demolition plans, plans of proposed buildings, and specifications for new works.

The early folders in this series contain just the letter received. Later, copies of letters sent in reply by the Town Clerk were added to the folders. These copies were annotated with the annual single number.

For the period 1907 to 1911 subject index cards were prepared for this series. The cards are arranged alphabetically by broad subject headings, and note the date of the letter, the author, summary of the contents and the letter number.

This series is also partly indexed in Special Registrations Index (AS-0123). This volume was prepared by staff as an index to files on significant or recurring matters. It indexes files as early as 1900.
Relationship summaryPRECEDED BY: Letters Sent by the Trustees of Hyde, Phillip and Cook Parks AS-0886 (by 29/09/1903)
PRECEDED BY: Letters Sent AS-0027 (01/01/1900)
PRECEDED BY: Letters Received AS-0026 (01/01/1900)
RELATED TO: Mother and baby health centres and services AY-0122 (15/01/1901 to 31/12/1913)
RELATED TO: Management of contracts with private service providers AY-0121 (01/01/1900 to 31/12/1913)
RELATED TO: Town hall venue management AY-0120 (01/01/1900 to 31/12/1913)
RELATED TO: Decorations in streets and public spaces AY-0117 (17/12/1906 to 31/12/1913)
RELATED TO: Care and management of street trees AY-0116 (01/01/1900 to 31/12/1913)
RELATED TO: Borrowing and repayment of funds AY-0109 (01/01/1900 to 31/12/1913)
RELATED TO: Advertising signage control AY-0108 (01/01/1900 to 31/12/1913)
RELATED TO: Drainage works and maintenance AY-0101 (01/01/1900 to 31/12/1913)
RELATED TO: Architectural and engineering design and drafting AY-0087 (01/01/1900 to 31/12/1913)
RELATED TO: Internal audit AY-0073 (01/01/1900 to 31/12/1913)
RELATED TO: Fire prevention AY-0065 (01/01/1900 to 31/12/1913)
RELATED TO: Food preparation licenses and inspections AY-0063 (01/01/1902 to 31/12/1913)
RELATED TO: Secretarial services to Council and committees AY-0059 (01/01/1900 to 31/12/1913)
RELATED TO: Health education and promotions AY-0035 (01/01/1900 to 31/12/1913)
RELATED TO: Planning for public spaces AY-0031 (29/01/1902 to 31/12/1913)
RELATED TO: Support services to the Mayor/Lord Mayor AY-0027 (01/01/1900 to 31/12/1913)
RELATED TO: City Surveyors Department Letter Books AS-0690 (01/01/1900 to 01/01/1913)
RELATED TO: Deed Packets I AS-0050 (01/01/1900 to 31/12/1913)
RELATED TO: Issue of general administrative instructions AY-0038 (01/01/1900 to 31/12/1913)
RELATED TO: Prevention of unauthorised waste disposal AY-0009 (01/01/1900 to 31/12/1913)
RELATED TO: Electric power generation AY-0010 (01/01/1900 to 31/12/1913)
RELATED TO: Management of parks and reserves AY-0084 (01/01/1900 to 31/12/1913)
RELATED TO: Contractual arrangements for the supply of goods and services AY-0077 (01/01/1900 to 31/12/1913)
RELATED TO: Regulation of noxious trades AY-0074 (01/01/1900 to 31/12/1913) RELATED TO: Financial management AY-71 (01/01/1900 to 31/12/1913)
RELATED TO: Personnel and employee management and services AY-0070 (01/01/1900 to 31/12/1913)
RELATED TO: Legal services AY-0067 (01/01/1900 to 31/12/1913)
RELATED TO: Boundary changes AY-0061 (01/01/1900 to 31/12/1913)
RELATED TO: Provision of public entertainment AY-0058 (01/01/1900 to 31/12/1913)
RELATED TO: Ceremonial events and civic occasions AY-0056 (01/01/1900 to 31/12/1913)
RELATED TO: Ordinance and by-law enforcement, abatement of nuisances AY-0055 (01/01/1900 to 31/12/1913)
RELATED TO: Traffic regulation and control AY-0053 (01/01/1900 to 31/12/1913)
RELATED TO: Administration of municipal elections AY-0052 (01/01/1900 to 31/12/1913)
RELATED TO: Allocation and changes of street names and street numbers AY-0051 (01/01/1900 to 31/12/1913)
RELATED TO: Street openings AY-0050 (01/01/1900 to 31/12/1913)
RELATED TO: Construction and repair of bridges, overpasses and tunnels AY-0049 (01/01/1900 to 31/12/1913)
RELATED TO: Road construction and maintenance AY-0047 (01/01/1900 to 31/12/1913)
RELATED TO: Surveying AY-0046 (01/01/1900 to 31/12/1913)
RELATED TO: Provision and management of public toilets AY-0039 (01/01/1900 to 31/12/1913)
RELATED TO: Management of sports facilities, swimming pools, recreation and community centres AY-0037 (01/01/1900 to 31/12/1913)
RELATED TO: Drafting of By laws AY-0034 (01/01/1900 to 31/12/1913)
RELATED TO: Health inspections of premises AY-0033 (01/01/1900 to 31/12/1913)
RELATED TO: Resumptions of land AY-0026 (01/01/1900 to 31/12/1913)
RELATED TO: Provision of street lighting AY-0025 (01/01/1900 to 31/12/1913)
RELATED TO: Provision of welfare and relief services AY-0022 (01/01/1900 to 31/12/1913)
RELATED TO: Management of Council property AY-0019 (01/01/1900 to 31/12/1913)
RELATED TO: Purchase and sale of land and buildings AY-0018 (01/01/1900 to 31/12/1913)
RELATED TO: Levying and collection of rates AY-0014 (01/01/1900 to 31/12/1913)
RELATED TO: Property valuation and assessment AY-0013 (01/01/1900 to 31/12/1913)
RELATED TO: Disposal of waste by punting, tipping or destruction AY-0008 (01/01/1900 to 31/12/1913)
RELATED TO: Removal of waste from streets, public places and premises AY-0005 (01/01/1900 to 31/12/1913)
RELATED TO: Regulation of produce, fish and livestock markets AY-0002 (01/01/1900 to 31/12/1913)
RELATED TO: Construction and maintenance of buildings and structures AY-0001 (01/01/1900 to 31/12/1913)
RELATED TO: Depots management AY-0097 (01/01/1900 to 31/12/1913)
RELATED TO: Management of administrative change AY-0085 (01/01/1900 to 31/12/1913)
RELATED TO: Licensing and inspection of boarding and lodging houses AY-0081 (31/12/1902 to 31/12/1913)
RELATED TO: Records and archives management AY-0068 (01/01/1900 to 31/12/1913)
RELATED TO: Libraries management AY-0036 (28/09/1909 to 31/12/1913)
RELATED TO: Electric power reticulation and supply AY-0011 (01/07/1904 to 31/12/1913)
RELATED TO: Oaths of office, fidelity bonds and duties of disclosure AY-0092 (01/01/1900 to 31/12/1913)
RELATED TO: Licensing and inspection of barber shops AY-0082 (31/12/1902 to 31/12/1913)
RELATED TO: Assisted employment AY-0079 (26/11/1907 to 31/12/1913)
RELATED TO: Management, policy planning and allocation of public housing AY-0004 (19/02/1901 to 31/12/1913)LanguageEnglish (eng)

Item

File - Request for photographs of tenements on Waine Street and Goulburn Street Sydney, 1911

File - Request for awnings at Mount View Hotel and New Zealand Hotel, 1910

File - Deviation from from building regulations at Pitt & Bathurst Street Sydney, 1907

File - Request for exemption from rates for Society of Friends, Devonshire Street Sydney, 1903

File - Retain expert witnesses smoke prosecution, 1902

File - Procuring photographs of condemned buildings, 1901-1902

File - Result of prosecution re smoke nuisances, 1901

File - Australian Historical Society request for photographs of demolished buildings, 1901

File - Premises in Judge Street requiring heavy repairs/condemnation, 1900-1901

Letter. I. Hawthings writes to complain about the noise of the night carts in Bay Street.

Letter. Bank of New South Wales with thanks for returning a chequebook found in the Centennial Hall.

Letter. Secretary of the Australian Gas Light Company acknowledges the request given for public

Letter. E. Whitaker, the Secretary of the Fruitgrowers, draws the Mayor's attention to the lack of

Memo. George McRae, City Architect, recommends to the Town Clerk that George Maspey be appointed to

Letter. Secretary of the Water and Sewerage Board, on behalf of Messrs Marcus and Andrews at 13

Memo. Recommendations from the Sub-Committee appointed to deal with issues concerning the electric

Letter. Hill and Son, Organ builders, expressing concern over changes made in the great organ by

Memo. Conditions and terms of sale for the sale of some council properties in 1879.

Letter. Two instructions by the Board of Water Supply and Sewerage to have water meters put into

Memo. The City Treasurer writes to the Town Clerk, requesting the City Solicitor's opinion over a

Letter. Jessie Stott writes to the Mayor and Aldermen and complains of the state of the

Memo. R Seymour, Inspector of Nuisances, writes to the Town Clerk on behalf of two men employed

Letter. James Cosgrove writes to the Mayor for a post. Mr John Hennigan had promised to speak on

Series

Town Clerk's Department Correspondence Files [Municipal Council of Sydney / City of Sydney]

Access

Public access statusOpen to public access

Identification and Arrangement

Source system ID28System of arrangementAnnual single number

Digitisation

Digitisation statusPartially digitised

Data Quality

Authenticity & integrityThese are the original Town Clerk's Correspondence Folders from the Municipal Council of Sydney. The record has been held in the Council’s custody and has a high level of authenticity. Users should be aware that this is an historical record and the language used within the record was the language of the time it was captured, and may not reflect current community values or expectations.

Relationships

OrganisationSydney City CouncilControlled by seriesRegisters of Letters Received Indexes to Letters ReceivedSpecial Registrations Index [Municipal Council of Sydney / City of Sydney]Subject Index Cards to Town Clerk's Correspondence FoldersPreceding seriesLetters Received [Municipal Council of Sydney]Letters SentLetters Sent by the Trustees of Hyde, Phillip and Cook ParksRelated seriesDeed Packets I [Municipal Council of Sydney / City of Sydney]City Surveyor's Department Letter BooksCreating agenciesCity SolicitorCity Treasury Department IAudit Department ICorporation Assets and Stores DepartmentCity Architect and Building Surveyor's Department ICity Surveyor's DepartmentCity Cleansing Department IInspector of NuisancesHealth OfficerCity Health DepartmentElectricity DepartmentSydney Municipal LibraryTown Clerk's DepartmentRelated activitiesPrevention of unauthorised waste disposalIssue of general administrative instructionsManagement, policy planning and allocation of public housingAssisted employmentLicensing and inspection of barber shopsOaths of office, fidelity bonds and duties of disclosureElectric power reticulation and supplyLibraries managementRecords and archives managementLicensing and inspection of boarding and lodging housesManagement of administrative changeDepots managementConstruction and maintenance of buildings and structuresRegulation of produce, fish and livestock marketsRemoval of waste from streets, public places and premisesDisposal of waste by punting, tipping or destructionProperty valuation and assessmentLevying and collection of ratesPurchase and sale of land and buildingsManagement of Council propertyProvision of welfare and relief servicesProvision of street lightingResumptions of landHealth inspections of premisesDrafting of By lawsManagement of sports facilities, swimming pools, recreation and community centresProvision and management of public toiletsSurveyingRoad construction and maintenanceConstruction and repair of bridges, overpasses and tunnelsStreet openingsAllocation and changes of street names and street numbersAdministration of municipal electionsTraffic regulation and controlOrdinance and by-law enforcement, abatement of nuisancesCeremonial events and civic occasionsProvision of public entertainmentBoundary changesLegal servicesPersonnel and employee management and servicesFinancial managementRegulation of noxious tradesContractual arrangements for the supply of goods and servicesManagement of parks and reservesElectric power generationSupport services to the Mayor/Lord MayorPlanning for public spacesHealth education and promotionsSecretarial services to Council and committeesFood preparation licenses and inspectionsFire preventionInternal auditArchitectural and engineering design and draftingDrainage works and maintenanceAdvertising signage controlBorrowing and repayment of fundsCare and management of street treesDecorations in streets and public spacesTown hall venue managementManagement of contracts with private service providersMother and baby health centres and services

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Town Clerk's Correspondence Folders