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Sydney Town Hall Upgrade Records, 2003-2005

Description

Unique IDAS-1113DateBetween 23rd January 2003 and 31st December 2005Date qualifiercircaFormatBindersDescriptionThese are the records created by the Project Manager of the Sydney Town Hall Upgrade Phase A. This work included the following: installation of a new passenger lift as the existing birdcage lift is not large enough to accomodate wheelchairs; new male and female toilets to the lower ground, ground and first floors; a new foyer at the Druitt Street entrance; and partial lowering of the Druitt Street forecourt to allow disabled and pedestrian access to the Lower Town Hall foyer and lifts.

The background to this Project dates from 2000, when an ideas competition was held for the Town Hall Precinct to look at the Town Hall, public spaces, Sydney Square, and the site occupied by Woolworths in George Street that is owned by Council. In 2003, the City Development Unit was asked to review all uses and functions in the Town Hall, and this review became the Town Hall Enhancement Strategy. The Strategy divided the work into nine stages:

Stage 1: Upgrade of the Council Chamber, which commenced in 2002.
Stage 2: Phase A - Improving access and amenities.
Stage 3: Lower Ground Floor and and Ground Floor Upgrade. This was completed to a schematic design but then stopped by the Executive.
Stage 4: First and second floor and attic upgrade. This was completed to a schematic design but then stopped by the Executive.
Stage 5: Phase C - Town Hall House North
Stage 6: New Councillors' accommodation building.
Stage 7: Phase B - Town Hall House South
Stage 8: Phase D - Lower Town Hall Performance Space
Stage 9: Phase E - Sydney Square.

As at 2006 no work had commenced on Stages 5 through 9.

The original scheme for Phase A included the installation of two new glazed passenger lifts in the Southern and Northern Stairwells of the Town Hall. Work began on the Southern Stairwell, including the temporary removal of the stained glass windows and the erection of scaffolding. However in 2004 the Lord Mayor requested that the "appropriateness of the South lift be reviewed, having regard to its impact on the heritage fabric of the Town Hall". [CRS 1113/064] and it did not proceed. The northern lift was installed in one of the rooms off the ground floor corridor, east of the stairwell.

Development consent for the Phase A work was granted on 1 May 2003. In June 2003, Council entered into a written contract with Olympia Interiors Pty Ltd to undertake the work. On 25 June 2004, Council terminated the contract with Olympia claiming that Olympia "failed to complete the upgrade works by the adjusted date for practical completion, suspended the progress and completion of the upgrade works and failed to proceed with the upgrade works with due expedition and without delay." [CRS 1113/062].

In September 2004 Council invited tenders for the completion of the upgrade works, and on 5 October that year Interco and a number of other companies submitted tenders. Council resolved not to accept any of the tenders but instead issued a letter of intent to Interco on 4 February 2005 advising that subject to various terms and conditions being agreed to, it would be awarded the contract to complete the works.

In late 2003 the need to upgrade the power supply to the Town Hall was identified as part of an Engineering Services Master Plan and in September 2004 the Lord Mayor approved a budget of $300,000 for the power upgrade. The records of this project are also included in this series. This work included the provision of a new LV power supply from the Town Hall House main switch board to the Town Hall including the provision of sub-mains cabling, earthing, modifications to existing HVAC and fire systems and the installation of a new electrical switchboard.

Most of the documents in this series are related to the successful and unsucessful tenders for the various works, specifications, copies of the contracts, correspondence with the contractors, and internal working papers.
Relationship summaryCREATED BY: City Development and Projects AG-0206 (23/01/2003 to 15/12/2003)
CREATED BY: City Projects III AG-0208 (15/12/2003 to 31/12/2005)
RELATED TO: Development and Building Application Photographs AS-0544 (1/3/2003 to 19/11/2003) - See CRS 544/451
RELATED TO: Building and Development Plans AS-0995 (23/01/2003 to c. 31/12/2005) - Plans for D2003/00092.
RELATED TO: Refurbishment and restoration of heritage buildings, structures and sites AY-17 (23/01/2003 to 31/12/2005)
RELATED TO: General Correspondence and Subject Files AS-0950 (23/01/2003 to c. 31/12/2005) - Main files are S015629: COUNCIL PROPERTIES - TOWN HALL - ACCESS LIFT TOILETS & EAST PLAZA UPGRADE and D2003/00092: DEVELOPMENT APPLICATIONS - 483 - GEORGE STREET - SYDNEY - TOWN HALL REFURBISHMENT AND UPGRADE - CITY OF SYDNEY COUNCIL LanguageEnglish (eng)

Item

Sydney Town Hall Upgrade Phase A Interco Requests for Information 1 - 22

Completed purchase orders

Sydney Town Hall Power Upgrade, Project C14708: General Correspondence with ARUP and Switchboard

Sydney Town Hall Power Upgrade, Project C14708, Bassett Consulting, Electrical Engineer

Sydney Town Hall Power Upgrade Project C14708: Main Tender and quotations

Completion of Building Works for Sydney Town Hall Upgrade, Phase A, Lump Sum Tender from Interco,

Completion of Building Works for Sydney Town Hall Upgrade Phase A, original Lump Sum Tender from

Sydney Town Hall Upgrade Main Contractor: Interco contract negotiations

Sydney Town Hall Upgrade Main Contractor: Interco transmittals, insurances, programmes

Sydney Town Hall Upgrade Main Contractor: Interco: Correspondence

Sydney Town Hall Upgrade: Site meeting minutes

Sydney Town Hall Upgrade: development approval, construction certificate, occupation certificate

Sydney Town Hall Upgrade: correspondence with Prestige, Spotless, Maintenix, Belmadar, ICS, RM

Sydney Town Hall Upgrade Phase A: Rooms LG46 and LG450 fitout, contract administration

Sydney Town Hall Upgrade - Variations - Financial - 30 - 60

Sydney Town Hall Upgrade: Variations - Financial - 1 - 29

Sydney Town Hall Upgrade C06430: City of Sydney internal meetings and general correspondence

Sydney Town Hall Upgrade Phase A, City of Sydney internal capital works reports and Lord Mayor

Sydney Town Hall Upgrade Phase A, City of Sydney internal draft Council reports

Sydney Town Hall Upgrade Phase A, Access and Amenities, Occupational Health and Safety Folder

Sydney Town Hall Upgrade Phase A, Legal, PriceWaterhouseCooper, General Correspondence

SYdney Town Hall Upgrade Phase A, Surveyor Clement & Reid, General Correspondence

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CSA068683

CSA067201

CSA067200

CSA067199

CSA067198

CSA067197

CSA067196

CSA067195

CSA067194

CSA067193

CSA067192

CSA067191

CSA067190

CSA067189

CSA067140

CSA067139

CSA067138

CSA067136

Access

Public access noteAccess Notes:
Restriction Category:Current records - restricted for 7 years from dte of last action.

Identification and Arrangement

Source system ID1113System of arrangementSingle Number

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Sydney Town Hall Upgrade Records, 2003-2005