Item Type: Series

Linked To

Organisation

Sydney City Council

Preceding series

Letters Sent

Creating agencies

Town Clerk's Department

Related activities

Records and archives management

Item

Items in this series (11)

Box

Boxes in this Series (7)

Series

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Indexes to Letters Sent

Description

Unique IDAS-0004Start dateBetween 3rd January 1854 and 31st December 1935Start date qualifiercircaFormatVolume - Leather BoundShort descriptionThis series consists of indexes to letters sent by Council, 1854-1935. DescriptionThese are Indexes to Letters Sent by Council, 1854-1935. The indexes from 1842 to 1853 are at the front of the volumes of letter books in the series Letters Sent (AS-0027). They are alphabetical by name of address. The volumes were created by the Town Clerk’s Department (AG-0040).

After 1910, letters sent to Government departments are indexed separately in the series Indexes to Letters Sent to Government Departments (AS-0005).

Each volume in this series has an index at the front, divided up alphabetically by the name of the person the letter was sent to. Government departments such as the Board of Health, the Sydney Harbour Trust, the Public Works Department, the Railway Department, the Postal Department, the Police, and the Water and Sewerage Board, are indexed separately. There are also separate sections for personal testimonials and circulars.

The Indexes to Letters Sent record the year, the name of the person, organisation or department the letter was sent to, the subject of the letter (this column quite often had references to files contained in the series Town Clerk's Correspondence Folders (AS-0028), and Town Clerk's Correspondence Files (AS-0034) and a letter number. This letter number relates to letters in the series Letters Sent (AS-0027).

There are no surviving books of Letters Sent after 1899. Therefore, the letter numbers in these indexes cannot be used to locate letters sent after 1900. However, from 1900 Council began to keep correspondence files where letters received and copies of letters sent in relation to a particular subject, were placed together in a folder. To locate copies of letters sent after 1900, you need to find the file number for the related letter received in Indexes to Letters Received (AS-0003) and Indexes to Town Clerk's Correspondence Files (AS-006).

Very few dates are given in the registers, so the dates given in the item listings are approximate.
LanguageEnglish (eng)

Item

Index to letters sent

Box

CSA069122

CSA069121

CSA043672

CSA043671

CSA043670

CSA043669

CSA043668

Series

Letters Sent

Indexes to Town Clerk's Department Correspondence Files

Indexes to Letters Sent to Government Departments

Indexes to Letters Received

Access

Public access statusOpen to public accessPublic access noteAccess is given to microfilm copy.

Identification and Arrangement

Source system ID4System of arrangementAlphabetical

Digitisation

Digitisation statusNot digitised

Data Quality

Authenticity & integrityThese are the original indexes to the Letters Sent by the Municipal Council of Sydney. The record has been held in the Council’s custody and has a high level of authenticity. Users should be aware that this is an historical record and the language used within the record was the language of the time it was captured, and may not reflect current community values or expectations.

Relationships

OrganisationSydney City CouncilPreceding seriesLetters SentCreating agenciesTown Clerk's DepartmentRelated activitiesRecords and archives management

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Indexes to Letters Sent