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Sydney City Council

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Indexes to Letters Sent, 1854-1935

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Items in this series (6,139)

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Boxes in this Series (25)

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Letters Sent, 1842-1900 [Municipal Council of Sydney]

Description

Unique IDAS-0027DateBetween 7th December 1842 and 11th April 1900Date qualifierexactFormatVolume - Letterpress CopybookShort descriptionThis series contains copies of letters sent by Council to private individuals, organisations and government departments, 1842-1900.DescriptionThis series of volumes are copies of letters sent by Council to private individuals, organisations, and government departments, 1842-1900.

They were created by:
- City Cleansing Department I (AG-0092) in the period 01/01/1899 to 11/04/1900
- City Architect and Building Surveyors Department I (AG-0078) in the period 31/12/1881 to 11/04/1900
- Health Officer (AG-0095) in the period 20/04/1857 to 11/04/1900
- Building Surveyor (AG-0076) in the period 03/05/1847 to 31/12/1881
- City Treasury Department I (AG-0012) in the period 07/12/1842 to 11/04/1900
- Audit Department I (AG-0083) in the period 01/01/1899 to 11/04/1900
- City Surveyors Department (AG-0087) in the period 01/01/1890 to 11/04/1900
- City Architect (AG-0077) in the period 16/06/1873 to 31/12/1881
- Inspector of Nuisances AG-0075 in the period 23/03/1847 to 11/04/1900
- City Engineer and City Surveyors Department I (AG-0086) in the period 05/12/1843 to 01/01/1890
- Town Clerks Department (AG-0040) in the period 07/12/1842 to 31/12/1951
- City Solicitor (AG-0074) in the period 28/07/1843 to 11/04/1900.

The series is controlled by the Indexes to Letters Sent (AS-0004) in the period 03/01/1854 to c. 31/12/1899.

Prior to 1900, letters received and letters sent, even on related topics, were stored separately. The letters received by Council were pasted into volumes, the duplicates of letters sent in press copy letter books. From 1900 onward copies of letters sent were filed in Town Clerk's Correspondence Folders (AS-0028).

From 1842 to 1853, the volumes have indexes at the front. From 1854 to 1900, the letters sent were indexed separately in Indexes to Letters Sent (AS-0004).

The first volume of letter books has two sections. The latter half of the volume contains letters sent from 07/02/1842 to 17/03/1843. These letters were numbered with a single running number. The first half of the volume contains letters sent from 04/04/1843 to 01/03/1844 which have a different numbering system, for example letter 65/85 and 44/109. This numbering system is not related to the date and it is unclear what the numbers represent. From the second volume the numbers were allocated annual single numbers.

In 1979, the Deputy Town Clerk approved the destruction of ‘numerous bound letter books’ which were stored on Level 23 of Town Hall House. The file notes that these ‘volumes contain copies of Council's outwards correspondence, duplicating those copies found in Council's official files’. (See AS-0116, 19.16.0031)

The start date of this series is 07/12/1842 and the end date 31/12/1951.
Relationship summaryRELATED TO: Prevention of unauthorised waste disposal AY-0009 (07/12/1842 to 11/04/1900)
RELATED TO: Management of parks and reserves AY-0084 (31/05/1866 to 11/04/1900)
RELATED TO: Contractual arrangements for the supply of goods and services AY-0077 (07/12/1842 to 11/04/1900)
RELATED TO: Levying and collection of police rates AY-0076 (07/12/1842 to 31/12/1846)
RELATED TO: Regulation of noxious trades AY-0074 (07/12/1842 to 11/04/1900)
RELATED TO: Financial management AY-0071 (07/12/1842 to 11/04/1900)
RELATED TO: Personnel and employee management and services AY-70 (07/12/1842 to 11/04/1900)
RELATED TO: Legal services AY-0067 (07/12/1842 to 11/04/1900)
RELATED TO: Hackney cab licenses and inspections AY-0062 (07/12/1842 to 31/12/1873)
RELATED TO: Boundary changes AY-0061 (31/12/1860 to 11/04/1900)
RELATED TO: Provision of public entertainment AY-0058 (09/08/1890 to 11/04/1900)
RELATED TO: Ceremonial events and civic occasions AY-0056 (09/01/1863 to 11/04/1900)
RELATED TO: Ordinance and by-law enforcement, abatement of nuisances AY-0055 (07/12/1842 to 11/04/1900)
RELATED TO: Traffic regulation and control AY-0053 (07/12/1842 to 11/04/1900)
RELATED TO: Administration of municipal elections AY-0052 (07/12/1842 to 11/04/1900)
RELATED TO: Allocation and changes of street names and street numbers AY-0051 (9/10/1873 to 11/04/1900)
RELATED TO: Street openings AY-0050 (07/12/1842 to 11/04/1900)
RELATED TO: Construction and repair of bridges, overpasses and tunnels AY-0049 (07/12/1842 to 11/04/1900)
RELATED TO: Road construction and maintenance AY-0047 (07/12/1842 to 11/04/1900)
RELATED TO: Surveying AY-0046 (07/12/1842 to 11/04/1900)
RELATED TO: Sewerage services AY-0045 (07/12/1842 to 31/12/1888)
RELATED TO: Water supply AY-0044 (07/12/1842 to 31/12/1888)
RELATED TO: Provision and management of public toilets AY-39 (01/05/1857 to 11/04/1900)
RELATED TO: Management of sports facilities, swimming pools, recreation and community centres AY-0037 (04/05/1857 to 11/04/1900)
RELATED TO: Drafting of By laws AY-0034 (07/12/1842 to 11/04/1900)
RELATED TO: Health inspections of premises AY-0033 (07/12/1842 to 11/04/1900)
RELATED TO: Resumptions of land AY-0026 (01/01/1890 to 11/04/1900)
RELATED TO: Provision of street lighting AY-0025 (07/12/1842 to 11/04/1900)
RELATED TO: Management of Council property AY-0019 (07/12/1842 to 11/04/1900)
RELATED TO: Purchase and sale of land and buildings AY-0018 (07/12/1842 to 11/04/1900)
RELATED TO: Levying and collection of rates AY-0014 (07/12/1842 to 11/04/1900)
RELATED TO: Property valuation and assessment AY-0013 (07/12/1842 to 11/04/1900)
RELATED TO: Disposal of waste by punting, tipping or destruction AY-0008 (07/12/1842 to 11/04/1900)
RELATED TO: Removal of waste from streets, public places and premises AY-0005 (07/12/1842 to 11/04/1900)
RELATED TO: Regulation of produce, fish and livestock markets AY-0002 (07/12/1842 to 11/04/1900)
RELATED TO: Construction and maintenance of buildings and structures AY-0001 (06/07/1844 to 11/04/1900)
RELATED TO: Drainage works and maintenance AY-0101 (07/12/1842 to 11/04/1900)
RELATED TO: Depots management AY-0097 (07/12/1842 to 11/04/1900)
LanguageEnglish (eng)

Item

Letter - Dennis Guerin to be removed from Office of Messenger, 1854

Letter - Advice to Dennis Guerin of termination of services, 1854

Letter - Advice of Dennis Guerin's termination, 1854

Letter - Advice of payment of rent in advance for various properties, 1854

Letter - Approval of bazaar for Sisters of Charity, 1854

Letter - Notification of possession of King Street East premises, 1854

Letter - Advice of temporary retention of possession of Town Hall, 1854

Letter - Dangerous wall at Elizabeth Street premises to be considered, 1854

Letter - Request for information on mechanics, overseers and labourers, 1854

Letter - Request for preparation of form of Rate Notice, 1854

Letter - Request for action on lease of King Street premises, 1854

Letter - Advice to apply to City Treasurer for payment of account, 1854

Letter - Advice that Newell is not allowed to conduct auction sales in the Hay Market, 1854

Letter - Request as to City Surveyor's authority to remove dangerous wall on private property, 1854

Letter - Request for meeting with Australian Gas Light Company directors, 1854

Letter - Advice that fire plugs will be attended to, 1854

Letter - Request for advice on lease of King Street premises, 1854

Letter - Advice that City Surveyor cannot enter private property to remove dangerous wall, 1854

Letter - Approve request to employ and discharge employees without Governor General's approval, 1854

Letter - Request for regular delivery of Government Gazette, 1854

Letter - Advice that one ton of Patent Asphalte will be trialled, 1854

Letter - Advice regarding rental of York Street premises, 1854

Letter - Agreement to discuss width of William Street footpath, 1854

Series

Memoranda Books, 1888-1900

Letters Sent by the Mayor, 1843-1848

Town Clerk's Correspondence Folders, 1899-1913

Indexes to Letters Sent, 1854-1935

Access

Public access statusRestricted original (digital copy available)

Identification and Arrangement

Source system ID27System of arrangementAnnual single number

Digitisation

Digitisation statusFully digitised

Data Quality

Authenticity & integrityThese are copies of the original Letters Sent by the Municipal Council of Sydney. The record has been held in the Council’s custody and has a high level of authenticity. Users should be aware that this is an historical record and the language used within the record was the language of the time it was captured, and may not reflect current community values or expectations.

Relationships

OrganisationSydney City CouncilControlled by seriesIndexes to Letters Sent, 1854-1935Creating agenciesCity SolicitorTown Clerk's DepartmentCity Engineer and City Surveyor's Department IInspector of NuisancesCity ArchitectCity Surveyor's DepartmentAudit Department ICity Treasury Department IBuilding SurveyorHealth OfficerCity Architect and Building Surveyor's Department ICity Cleansing Department IRelated activitiesPrevention of unauthorised waste disposalDepots managementDrainage works and maintenanceConstruction and maintenance of buildings and structuresRegulation of produce, fish and livestock marketsRemoval of waste from streets, public places and premisesDisposal of waste by punting, tipping or destructionProperty valuation and assessmentLevying and collection of ratesPurchase and sale of land and buildingsManagement of Council propertyProvision of street lightingResumptions of landHealth inspections of premisesDrafting of By lawsManagement of sports facilities, swimming pools, recreation and community centresProvision and management of public toiletsWater supplySewerage servicesSurveyingRoad construction and maintenanceConstruction and repair of bridges, overpasses and tunnelsStreet openingsAllocation and changes of street names and street numbersAdministration of municipal electionsTraffic regulation and controlOrdinance and by-law enforcement, abatement of nuisancesCeremonial events and civic occasionsProvision of public entertainmentBoundary changesHackney cab licenses and inspectionsLegal servicesPersonnel and employee management and servicesFinancial managementRegulation of noxious tradesLevying and collection of police ratesContractual arrangements for the supply of goods and servicesManagement of parks and reserves

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Letters Sent, 1842-1900 [Municipal Council of Sydney]