Item Type: Series

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Organisation

Sydney City Council

Preceding series

Related series

Special Registrations Index [Municipal Council of Sydney / City of Sydney]

Creating agencies

Related activities

Records and archives management

Box

Boxes in this Series (152)

Item

Items in this series (149)

Series

Controlled series (2)

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Indexes to Town Clerk's Department Correspondence Files, 1914-1978

Description

Unique IDAS-0006Start dateBetween 1st January 1914 and 13th December 1978Start date qualifiercircaFormatVolume - Leather Bound BinderShort descriptionThis series consists of indexes to the Town Clerk's Department Correspondence Files, 1914-1978. DescriptionThis series indexes the series Town Clerk's Department Correspondence Files (AS-0034). The index is strictly annual not cumulative. It was created by the Town Clerk's Department (AG-0040) for the period 01/01/1914 to 29/06/1970 and the Administration Department (AG-0003) for the period 01/07/1970 to 31/12/1978.

From 1914 to 1926 there are two separate volumes for each year, one being a subject index of files created, the other an alphabetical index of the authors of letters received.

From 1927 to 1978, only annual indexes by subject were produced.

The indexes record the date an item of correspondence was received, the name of the writer, the subject of the correspondence, and the file number in which it was placed. The file numbers are annual single numbers, for example, TC 200/1923.

Files on significant or recurring matters were also indexed separately in Special Registrations Index (AS-0123). This enabled staff to locate important file numbers more quickly as it is a cumulative index for 1901 to 1966, not a separate annual index.
Relationship summaryPRECEDED BY: Indexes to Letters Sent to Government Departments AS-0005 (01/01/1951)
PRECEDED BY: Indexes to Letters Sent AS-0004 (01/01/1914)
PRECEDED BY: Indexes to Letters Received AS-0003 (01/01/1914)
RELATED TO: Special Registrations Index AS-0123 (01/01/1914 to 31/12/1978)
RELATED TO: Records and archives management AY-0068 (01/01/1914 to 31/12/1978) LanguageEnglish (eng)

Series

Town Clerk's Correspondence Files, 1949-1968 [South Sydney Municipal Council]

Town Clerk's Department Correspondence Files, 1914-1978 [Municipal Council of Sydney / City of Sydney]

Access

Public access statusOpen to public accessPublic access noteAccess is provided to microfilm copy.

Identification and Arrangement

Source system ID6System of arrangementVarious - see descriptive note

Digitisation

Digitisation statusNot digitised

Data Quality

Authenticity & integrityThese are the original indexes to the Town Clerk's Department Correspondence Files. The record has been held in the Council’s custody and has a high level of authenticity. Users should be aware that this is an historical record and the language used within the record was the language of the time it was captured, and may not reflect current community values or expectations.

Relationships

OrganisationSydney City CouncilPreceding seriesIndexes to Letters Received, 1854-1913Indexes to Letters Sent, 1854-1935Indexes to Letters Sent to Government Departments, 1910-1950Related seriesSpecial Registrations Index [Municipal Council of Sydney / City of Sydney]Creating agenciesTown Clerk's DepartmentAdministration DepartmentRelated activitiesRecords and archives management

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Indexes to Town Clerk's Department Correspondence Files, 1914-1978