Item Type: Series

Linked To

Organisation

Sydney City Council

Preceding series

Valuer-General's Valuation Books

Related series

Valuer-General's Valuation Lists [South Sydney Municipal Council]

Creating agencies

Related activities

Property valuation and assessment

Box

Boxes in this Series (259)

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Valuation Books

Description

Unique IDAS-0052Start dateBetween 1st January 1974 and 31st December 1991Start date qualifiercircaFormatLoose PapersShort descriptionThis series consists of Valuation Books, 1974-1991. These were produced by Council's Rates Section who used them to update information about properties in the same way as they previously used the Valuer-General's Valuation Lists (AS-0031). DescriptionThis series consists of Valuation Books, 1974-1991.
They were created by:
- Treasury II (AG-0027) in the period 01/01/1989 to 31/12/1991, and
- City Treasury Department I (AG-0012) in the period 01/01/1974 to 31/12/1988

In 1972, the operations of the Valuation and Rates Branch were computerised, and from 1974, the primary records series for rate collection (the rate books and the assessment or calculation books) were produced as computer printout.

From 1949 to 1968, the Rate Section used the valuations provided by the Valuer-General in Valuation Lists (AS-0031), to determine the value of properties for rating purposes. The valuation lists were annotated by the Rates Section to record changes in ownership etc. In 1968, Valuer-General's computerised their operations and their records and the valuation lists took the form of computer printout, (AS-0032).The Rates Section used the first set of Valuer-General's Books in the old way (annotating them as details relating to ownership or the property changed), until 1974. In 1974 the Rates Section produced their own Valuation Books (this series, AS-0052), which was annotated to update information about properties in the way the Valuer-General's Valuation Lists (AS-0031), used to be. The successor series, AS-0032, was kept as an unmarked reference copy.

The Valuation Books were printed from the VOSS computer file at the end of the calendar year for use in the following year. They were the primary paper record of the valuation for rating purposes of properties in Council's boundaries. They were used to record all alterations in properties which affect the service of rates notices, for example, valuations, change of ownership, change of address of owner, improvements, and redevelopment into a multiple strata title property. The variations were recorded on both the VOSS file by access through the VDUs and in the Valuation Book by hand.

The entries are in valuation (or assessment) number order, based on an alphabetical arrangement of street names in two sequences - 208 for the City of Sydney, and 211 for South Sydney. The entries include the following information: valuation number, owner's name and address, owner code, description of land and improvements (house number, area in metres, lot number, volume and folio number), unimproved valuation, date of valuation and street name. Additional information includes transfer number, contract date, transfer date and sale price.

Three dates are given in each Valuation Book. The first is simply a year, which denotes when the printout was created. The second date, the base date, is the date on which the valuation is effective. The third date, the valuation date, is the date on which the valuer inspected the property and calculated the valuation.

Under Section 136 of the Local Government Act 1919, the valuation book of the Council shall be constituted by a valuation list furnished or supplied to the Council by the Valuer-General in accordance with the provisions of the Valuation of Land Act, 1916. The valuations are recorded in Valuer-General's (Valuation) Books (AS-0032). All properties are revalued by Valuer-General's every three years or so. In the interim, individual properties may be revalued and these alterations are recorded on supplementary lists. These revaluations are recorded manually on the Valuation Books when received by the Rates Section from Valuer-General's. At the end of the year's run is a volume titled ‘Non-Valued Properties’, which lists the details of properties which have not been valued for rating purposes. These are the properties whose owners are unknown, in dispute or owned by state, commonwealth or local government properties.

The last computer printout was produced in 1991. As at 2007, valuation data is sent to Council by the Valuer General's Department on a CD-ROM. The data is downloaded into Pathways, Council's Land Information database.
Relationship summaryPRECEDED BY: Valuer-Generals Valuation Books AS-0032 (15/9/1979)
RELATED TO: Property valuation and assessment AY-0013 (01/01/1974 to 31/12/1991) LanguageEnglish (eng)

Access

Public access statusOpen to public access

Identification and Arrangement

Source system ID52System of arrangementChronological

Digitisation

Digitisation statusNot digitised

Data Quality

Authenticity & integrityThese are the Valuation Books created by the City of Sydney. The record has been held in the Council’s custody and has a high level of authenticity. Users should be aware that this is an historical record and the language used within the record was the language of the time it was captured, and may not reflect current community values or expectations.

Relationships

OrganisationSydney City CouncilPreceding seriesValuer-General's Valuation BooksRelated seriesValuer-General's Valuation Lists [South Sydney Municipal Council]Creating agenciesCity Treasury Department ITreasury IIRelated activitiesProperty valuation and assessment

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Valuation Books